Skip to content
English
Sign in
Contact us
  • There are no suggestions because the search field is empty.

Best Practices to Secure Your Workspace

As an admin, you're responsible for protecting your organization's data and maintaining a secure workspace. Follow these best practices to strengthen your security posture.

1. Assign Roles Using Least Privilege

Grant team members only the minimum access level needed to perform their tasks. This reduces the risk of accidental or intentional data breaches.

Best Practice: Regularly review and update role assignments as team responsibilities change.

Learn more about managing team members →

2. Enforce Two-Factor Authentication (2FA)

  • Two-factor authentication adds an extra security layer by requiring users to verify their identity through a second method, such as a code sent to their mobile device.

  • Enforce 2FA for all users to significantly reduce unauthorized access risk.

  • Learn how to enable 2FA →

  • 3. Configure Advanced Security Settings (Enterprise)

  • Enterprise workspaces have enhanced security controls available in Workspace Settings > Security. Configure these settings based on your organization's needs:

  • Request to Join Workspace

    Restrict users outside your company domain from requesting access via shared links.

  • External Sharing

    Control whether users can create external links to prevent unauthorized sharing of sensitive information.

  • Publish to Community

    Manage public content sharing to reduce the risk of unintentional data exposure.

  • AI Features

    Enable or disable AI-powered tools like Motion Copilot and AI Prompt to Vector.

4. Enable Single Sign-On with SAML (Enterprise)

Single Sign-On (SSO) streamlines authentication while centralizing access control through your Identity Provider (IdP). For maximum security, enable SSO enforcement to require all users to authenticate via SAML.

How to Enable SSO Enforcement

    1. Navigate to Workspace Settings
    2. Go to Access & SSO Settings
    3. Toggle on Enable SAML SSO enforcement

Once enabled, all users must authenticate via SSO to access the workspace.

Learn more about SAML & SSO integration →

Stay Proactive

Regularly review your security settings and practices to protect your organization's data and maintain compliance with security standards.

Need Help?

Contact our support team at support@lottiefiles.com for assistance.