Best Practices to Secure Your Workspace

Ensuring a secure workspace is essential to safeguarding your organization’s data and maintaining productivity. As an admin, you play a critical role in implementing and managing security measures. Below are actionable steps to enhance your workspace’s security.

1. Manage Team Member Roles Effectively

Assign roles based on the principle of least privilege, ensuring team members only have the minimum level of access required to perform their tasks. This minimizes the risk of accidental or intentional data breaches.

Actionable Tip:

• Regularly review and update role assignments as team responsibilities change.
•  Learn more about managing team members here

2. Enable Two-Factor Authentication (2FA)

Two-factor authentication (2FA) adds an extra layer of security by requiring users to verify their identity through a second method, such as a code sent to their mobile device.

Enforce 2FA for all users to significantly reduce the risk of unauthorized access.
Learn more about enabling 2FA here.

3. Leverage Advanced Security Settings for Enterprise Clients

Enterprise clients have access to enhanced security controls within the workspace settings.
Navigate to the Security tab to configure the following settings:

Key Security Settings

• Request to Join Workspace:
  Restrict users outside your company domain (@{companydomain}) from requesting access via shared links.
• External Sharing:
  Control whether users can create external links. Disabling this feature prevents unauthorized sharing of sensitive information outside the workspace.
• Publish to Community:
  Manage the ability to share content publicly, reducing the risk of unintentional data exposure.
• AI Features:
  Enable or disable access to AI-powered tools like Motion Copilot and AI Prompt to Vector.

4. Enable Single Sign-On (SSO) with SAML for Enterprise Clients

Single Sign-On (SSO) streamlines authentication while enhancing security. It allows users to access multiple applications with one set of credentials, centralizing authentication and reducing the risk of password-related breaches.
For added security, enable SSO enforcement to require all users to authenticate via SAML through your Identity Provider (IdP). This ensures only verified users can access the workspace.

How to Enable SSO Enforcement

1. Navigate to Workspace Settings.
2. Go to the Access & SSO Settings.
3. Toggle on the Enable SAML SSO enforcement.

Once enabled, all users must authenticate via SSO to access the workspace. To learn more about SAML & SSO integration, please visit this article.

By implementing these security measures and regularly reviewing your practices, you can maintain a secure and productive workspace. Stay proactive to protect your organization’s data and ensure compliance with security standards. If you have any questions, please reach out to support@lottiefiles.com 

Updated February 19, 2025 07:37